Scouts Parents Committee 121121

Brooklyn Scouts AGM 2012
Brooklyn Scout Hall, Harrison St, Wellington
Wednesday 21 November 2012

Minutes

Meeting started at 8.05 pm

Apologies
Gillian, Gavin, Katie & Michael, Rex, David, Oliver, Dani, Mark

Present
Chris, Donald, Andrew, Sue, Bob, Gavin, Jenny, Andrew, Mel, Terry, Richard, Mike, Erina

[Note - all papers were distributed in advance online]

Minutes from previous AGM

Res 12/57 - THAT the minutes form the previous AGM, including amendments from 12/12 committee meeting, were accepted as a true and accurate record
- Moved: Denise, sec: Andrew
- CARRIED U

Correspondence
None.

Group Leader's Report
Sue presented the Group Leader's report is his absence.  

Res 12/58 - THAT the Group Leader's report be accepted
- Moved: Chair, sec: Donald
- CARRIED U

Treasurer's Report
Mel presented the Treasurer's report.

It was noted that Sarah, prior Treasurer, did a great job in the first part of the year in the face of suboptimal resources and bank reporting.

it was noted with thanks to all that organised and supported stadium fundraising.

The annual accounts are not subject to audit due to the Group's size and charitable status.

Res 12/59 - THAT the Treasurer's report be accepted
- Moved: Chair, sec: Richard
- CARRIED U

Chair's Report
Chris presented the Chair's report.  

A particular note of thanks for the Chair, Leaders was noted.  

The Chair moved a particular note of thanks to Henry as an inspiring young leader for the youth.  And wished him all the best for his studies in 2013 in Christchurch.

Res 12/60 - THAT the Chair's report be accepted
- Moved: Donald, sec: Sue
- CARRIED U

Res 12/61 - THAT Henry Williams be thanked especially for his outstanding contribution over the years across all sections.
- Moved: Chair
- CARRIED U

Budget 2013
Chris presented the budget.  Donald presented an overview for communications.

The Budget is balanced, with a small surplus to equity.  

The Committee thanked Donald again for his work on the subscriptions paper.

AP 11/1 - THAT the Committee explore the Group's options with respect to insurance, given it is our second largest cost item.

Res 12/62 - THAT the 2013 Budget be approved
- Moved: Richard, sec: Jenny
- CARRIED U

Res 12/63 - THAT the 2013 Subscriptions are increased to $170 (single family member), $310 (for two family members), $360 (for three of more).
- Moved: Donald, sec: Mel
- CARRIED U

It was noted that the Group is working on a hardship policy and will work with those who can't afford the new fees to ensure they are able to join.

Res 12/64 - THAT the Committee is able to request assistance from relevant funding bodies to support hardship applications
- Moved: Erina, sec: Richard
- CARRIED U

Election of officers
There was general discussion on process.

The Secretary led discussion on the nomination and election of the Chair for 2013.

Chair - Chris  - Duane / Sue
Secretary - Donald  - Donald / Duane
Treasurer - Mel  - Erina, Jenny
Communications - Donald (with support of Andrew and other web contributors) - Chris / Henry
Grants Co-ordinator - Erina (with support of Louise) - Chris / Jenny
Fundraising Co-ordinator - Jenny - Donald / Erina
Membership Secretary - Jenny  - Donald / Erina
Quartermaster - Andrew - Chris / Richard
Hall Renovation - Rex (with the support of Dani Mars) - Chris / Mel

Action to encourage new youth family members into roles such as Secretary, Hall Working Group, 

Next Meeting	
The Next AGM was set for November 2013

The next Committee meeting was 19 December, 7pm.

Meeting closed  9.00pm