AGM 151129

Brooklyn Scouts AGM 
Brooklyn Scout Hall, Harrison St, Wellington
Sunday 29 November 2015

Minutes

Meeting started at 6.20 pm

Apologies
Jo Heitger, Diana Sue, Bob Bevan Smith, Christine Newdick, Lexi Yourokova, John Morrison, 

Present
Oliver Mander, Gillian Boyes, Alevtina Lavrentieva, Anneleah Thornburrow, David Thornburrow, Duane Stewart, Denise Church, Michael Veneer, Terry Poll, Sue Devereux, Zoe Buxton, Murray Pascoe, Rex Collett, Erina Papp, Josh Brown, Augusta Collett, Thomas Mander, Caitlin Veneer

Minutes from the previous AGM
RES 15/148 – THAT the minutes from the previous meeting be accepted as a true and accurate record subject to the following corrections in attendees:  Delete Chris Devereux, Add Chris Ewers, Correct Gavin surname spelling McGlashan not McGlashen.  Moved Oliver Mander. Sec. Erina Papps, CARRIED U

Chair’s report
Oliver presented the Chair’s report (attached). 

RES 15/149: THAT the Chair’s report be accepted.
Moved Oliver Mander, Seconded Rex Collett CARRIED U

Group Leader’s report
Oliver noted that given he has not written a Group Leader’s report given he is in the position of also being the Chair. Instead he asked Gussy and Thomas to talk about their experiences in Venturers and Scouts.

Gussy talked about the huge variety of activities the Venturers have done this year – ranging from night walks to plays, movies, talking to the police, dressing in drag, and many others. She also noted the work Venturers have done with the hall renovations. A regular group of around 10 are turning up every week. 

Thomas talked about the activities including camps and trips such as Jota/Joti, Saywells, Brookfields, Waikaremoana. Also trips on Scout nights including the Carter Observatory. He talked about the value of doing the activities and how doing this means kids aren’t just sitting in front of the computer. Making friends and meeting new people is something he has valued– particularly through his experience from world jamboree. He noted this was something he believes other Scouts also value.  

RES 15/150: THAT the Group Leader’s verbal report be accepted.
Moved Oliver, Seconded Anneleah. CARRIED U

Treasurer’s report
Alevtina presented the Treasurer’s report. She began by thanking the group for the opportunity to be Treasurer and for the welcome she has received. She also noted a personal thanks for the amazing trip her son had just been on at Saywells.

RES 15/151: THAT the Treasurer’s report be accepted.
Moved Rex Collett, Seconded Anneleah Thornburrow. CARRIED U

Anneleah thanked Alevtina for her very clear report. 

RES 15/152: THAT, we formally thank Alevtina for her excellent and very clear work. 
Moved Denise Church, Seconded Oliver Mander – CARRIED WITH ACCLAMATION

Budget 2016
Alevtina presented her budget for 2016. Key changes were an increase to the allowance for maintenance and to the allowance for national fees (because membership has increased).

RES 15/153: THAT the budget for 2016 be approved.
Moved Rex Collett, Seconded Anneleah Thornburrow. CARRIED U

Fees 2016
Alevtina presented a proposal to increase fees for 2016 to cover operational running costs at a level of around 75%. This is in line with the direction outlined at the previous two AGMs. 

RES 15/154: THAT the fees for 2016 be increased to be set at Keas $180, Cubs, Scouts and Venturers $210, 2 family members (10% discounts) $378, 3 or more family members (20% discount)
Moved Rex Collett, Seconded Anneleah Thornburrow. CARRIED U

Hall update
Rex noted the next phase of work is now underway. Since the majority of attendees were already familiar with the hall plan he invited questions afterwards in place of a detailed description of planned future works.

Election of officers

RES 15/155: THAT the Treasurer be Alevtina (incumbent) and that the Secretary be Gillian (incumbent)
Moved Oliver Mander, Seconded Rex Collett. CARRIED U

RES 15/156: THAT, the Chair be Erina Papp.
Moved Denise Church, Seconded Gillian Boyes. CARRIED U

Volunteers were called for general committee roles. Jo is happy to continue but can’t make meetings. Michael – to remain quartermaster. Rex agreed to be nominated to continue his building co-ordinator role. David in his webmaster role (but as a leader he did not need to be voted onto the committee). 
Erina agreed to continue in her grants role until another parent can be found – she would like to hand this over. 
Anneleah stepped down from committee but is happy to continue to help with membership – but she can’t make meetings.

There were no other nominations for committee.

General business
Sue asked about what will happen in ongoing membership of Venturers as older members move off. Discussions included that there are a large group of year 8 and 9s to come through so there will be growth to come. 

Terry asked whether we had done a formal thank you to Jenny. Oliver noted we had. Terry also noted we need to do a letter of thanks to Paul from Placemakers.

Anneleah talked about her membership of the emergency management unit. They have noted the Scouts hall is a key group in the community and we are valued for our kitchen hall.

Denise also mentioned David Lee also asked how the Scouts can help more in the community. Denise noted some are wanting to do civil defence badges. Jason and Oliver to discuss. 

Meeting closed 7.25 pm